1. Introduction
1.1 At Beat The Seat Ltd we are committed to safeguarding the privacy of all our service users.
1.2 This privacy policy applies where we are acting as a data controller with respect to the personal data of those service users; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We may use cookies on our website to provide basic functionality and to improve user experience. Insofar as those cookies are not strictly necessary for the provision of our website or services, we will ask you to consent to their use.
1.4 By becoming a Beat The Seat account holder, you are agreeing that we may collect this personal data from you and be provided information that is deemed to be appropriate.
1.5 We take great care to keep the data collected by Beat The Seat Ltd safe. To that end, all collected data is backed-up onto a dedicated hard-drive and stored securely on the Microsoft Azure Cloud platform. Furthermore, this collected data is not shared with third parties for the purposes of rent or sale.
1.5 In this policy, “we”, “us” and “our” refer to the Beat the Seat data controller.
2. How we use your personal data
2.1 We may process data about your use of our services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. This usage data may be processed for the purposes of analysing the use of our services.
2.2 We may process your user account data (“account data”). The account data may include your name and email address. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you.
2.3 We may process information that you post for publication on our website or through our services (“publication data”). The publication data may be processed for the purposes of enabling such publication and administering our website and services.
2.4 We may process information contained in any enquiry you submit to us regarding goods and/or services (“enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you.
2.5 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters.
2.6 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights.
2.7 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.
2.8 In addition to the specific purposes for which we may process your personal data set out in this section, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests.
3. Providing your personal data to others
3.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.2 To help us deliver the Beat The Seat Programme, we may use various third party devices or Apps (e.g. Vitabit sedentary Trackers). All third parties are rigorously assessed by us to ensure compliance with GDPR and our Privacy Policy to help ensure your data remains in safe hands.
3.3 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. Retaining and deleting personal data
4.1 This Section 4 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
4.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
4.3 We review our retention of personal data regularly as well as at the end of our standard retention period of 2 years. At the end of this period, unless Beat The Seat Ltd is otherwise notified, all collected data is permanently deleted from our files.
4.5 Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
4.6 We may also be obliged to retain your data in the interests of research with the purpose of improving the user experience.
4.7 You may exercise any of your rights in relation to your personal data via written notice to us.
5. About cookies
5.1 The cookies used by Beat The Seat Ltd increase the basic functionality and performance of our website. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
5.2 Cookies do not typically contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies. Blocking cookies may result in a restriction of website features.
Please note: Beat The Seat Ltd cannot be held responsible for the use of cookies by any of our third-party suppliers.
6. Amendments
6.1 It may be useful to you to occasionally review this Privacy Policy as it may be updated sometime in the future by Beat The Seat Ltd.
6.2 We will notify you of any significant changes we make to this policy.
7. Our details
7.1 The Beat The Seat website is owned by Mr Mark McCall
7.2 Beat the Seat Ltd is registered in England and Wales under number 10267754 and our registered office is at 93 Green Lane, Chichester, PO19 7NU.
7.3 You can contact us:
(a) by post, to 93 Green Lane, Chichester, West Sussex, PO19 7NU
(b) using our website contact form at www.beattheseat.co.uk
(c) by telephone on 01243 767339 or
(d) by email, using info@beattheseat.co.uk
8. Data protection officer
8.1 Our data protection officer is Mr Jeremy Lloyd.
